No. Duba/Prop/886/01/2024

Consulate General of India

Dubai

Tender Notice

The Consulate General of India, Dubai invites financial bids for quotations from Original Equipment Manufacturers (OEM) or Authorized suppliers /distributors for supply of printer cartridges/toners to the Consulate. A list of printer cartridges/toners required to be supplied is specified at Annexure of this Tender Document. The last date of submission of bids is 12-06-2025.

2. Financial Bid :-

(i) The Bidder shall quote the rate including applicable VAT per unit for each item as per the proforma given at Annexure in the Tender Document.

(ii) The items not quoted for should be clearly marked “not quoted” in bold letters against the item entry.

(iii) The bid shall be valid for a period of 1 year. The bidder will submit an undertaking that the rate per unit (s) quoted by the bidder in financial bid for each item shall be final and valid for a period of one year from the date of submission of bids.

(iv) The bidders are strictly advised to refrain from quoting unrealistic prices, at which they may not make supplies later.

(v) Unsigned quotations will not be considered. Incomplete and conditional tenders will be summarily rejected.

(vi) No overwriting or correction is permitted in the financial bid. In such cases, the tender shall be summarily rejected.

(vii) The bidder shall be either original manufactured of the item covered under this tender or authorized distributor/supplier/dealer of such items. A valid proof of such authorization has to be compulsorily attached with the bid in case the bidder is not Original Equipment Manufacturer (OEM), failing which the tender will stand disqualified.

3. Submission of Bids:-

(i) The quotations shall be submitted to Head of Chancery, Consulate General of India, Post Box No 737, Dubai. The bids may be submitted by Registered Post, by Hand in person or by courier latest by  12-06-2025.

(ii) Late submission of bids shall not be accepted. Tenders received after the closing date after the time prescribed in the tender notice, shall not be accepted under any circumstances.

(iii) The bids submitted without or incomplete proforma as enclosed in Annexure shall stand rejected.

(iv) All entries in the tender form should be legible and filled clearly.

4. The contract shall be awarded on the basis of the lowest quote for each item. If two or more bidders have offered the same rate, the Consulate reserves the right to classify all such bidders as lowest and divide the purchase order suitably between them. During the period, no request for increase in quotes rates shall be accepted under any circumstances.

5. Consulate reserves the right to accept/reject any or all the bids in whole or in part and annul the bidding process without assigning any reason whatsoever. Consulate reserves the right to award the supply orders in parts to more than one bidder. Consulate reserves the right to relax/withdraw any of the terms and conditions mentioned in the tender documents so as to overcome any problem encountered during the selection of the bidders and also during the course of the execution of the contract. Consulate reserves the right to black list a bidder for a period in case the firm fails to honor its bid without sufficient grounds. If a firm after award of the contract violates any of the terms and conditions, it shall be blacklisted. 

6. The supply of printer cartridges shall be made on FOD (Free on Delivery) basis to the Consulate General of India, Al Hamriya Diplomatic Enclave, Dubai. The delivery at site(s) must be completed within 7 days from the date of issue of supply order from the Consulate. 

7. The material shall be in original packing from the manufacturer clearly indicating manufacturing date and expiry date. In case of any manufacturing defect of any shape/kind, the item shall have to be immediately replaced with a new one. The cartridges/toners supplied should have sufficient period of expiry and minimum 12 months period to expire. In no case refilled cartridges or refurbished items will be supplied. If any item is subsequently found to be of a substandard (inferior quality)/substitute/ refurbished or refilled, the same shall will be rejected any any loss caused to the printers due to such cartridges shall be recovered from the firm, the payment of bill against the materials issued will not be made and the firm will be liable for appropriate action. The supply shall be completed within the delivery time as per terms and conditions of the tender document from the date of placement of Purchase Order. Any delays, without valid reasons will attract necessary action by the Consulate including termination of contract.

8. Payment against VAT bill/invoice shall be released only after execution of the supply order and the quantity of the items are found to the satisfaction of the Consulate. The order of supply will be made either electronically or telephonically and Payment will be made direct to the supplier by cheque. No request for other mode of payment will be entertained. No advance payment will be made in any case.

9. The lowest bidder will be called for signing a contract for a period of one year, starting from the date of signing of contract.

10. All disputes, differences and questions arising out of or in any way touching or concerning this agreement or subject matter thereof or the representative rights, duties or liability of the parties shall be referred to the sole arbitration of the Consul General of India, Dubai or any person nominated by him. The decision of the sole arbitrator shall be final and binding on the parties.

Dubai

21.05.2025

*******

List of printer cartridges/toners required by the Consulate.